Exceptional Event Coordinators
Exceptional Event Coordinators

Your Wedding Day Event Management

Services & Pricing

Your wedding day is your special day.
The day you dreamed of with great expectation.
You want everything to go perfect. You have planned all the details, and you now have an idea how you want the wedding day to go.

But on that special day, as the bride or bridegroom, you need to be able to relax and enjoy every moment. You cannot afford to be distracted with the arrangements or details of the wedding day.

This is where we come in.
We help you coordinate the events of the wedding day so you can enjoy your wedding and/or reception. Our specialty is to execute all the day-of-event details, to make sure you have a stress free wedding day.

Believe me, there are plenty of things to organize on the wedding day to justify the use of experts like the Exceptional Event Coordinators (EEC).

We have over 15 years of experience with exceptional success handling Day-Of-Wedding events.

We give you a variety of Day-Of-Wedding management packages to fit your plan, your budget, and your convenience.

Our Day-of Event Services include:

  • A final planning meeting

  • Putting together a Wedding Time Line for the final days to the wedding

  • Touch bases with Vendors / Manage vendors and third party deliveries

  • Rehearsal Management

  • Manage the wedding activities / Day-of Wedding Event Management

  • Manage the reception activities / Reception Management

 

***** Important Notice *****
1. We have no experience dealing with other forms of weddings
    and marriages.
2. We offer our services only for heterosexual weddings. 

3. We operate only from Houston and near-by towns, in Texas,
    
USA.


Contact Information!!!
Please contact us for more information and pricing:

 Send us an email here  or
Complete a questionnaire here or
Call this number: 832-559-0569

 

Day of Wedding Planner Packages

What does a Day-of Wedding Planner do, you may ask?

It is our responsibility as professionals, to make sure all the wedding plans are perfectly executed as planned by the bride
and groom. We make sure deliveries are made on schedule
and  everything runs smoothly on the day of the rehearsal, and on the wedding day, so the bride can relax and remain stress free on her big day. 

You may not need a planner to help with the months 
of preparation before the wedding, but you want to make sure that everything runs without a hitch on the Day-of-Wedding.

You don’t want to trouble a family member or friend to help with this task because they too will want to enjoy your special day. 
And very few friends and family members have experience with event planning. We don’t want them sharing their stress with the bride as they become overwhelmed with all the details.

We make our services affordable for everyone. 

Packages Start From $500

Our packages are affordable and start at $500 depending on the Day-of-Wedding package selected, size of the wedding, and location. 

We also offer wedding planning consultation on an hourly basis and cost, and may include occasional meetings with you and, or remotely offer suggestions and ideas to help you with planning your wedding. This service is a cost saving alternative to outsourcing the whole planning of the wedding to experts, and many of our clients have found it very valuable.

 There are three different plans to choose from: 

  • Day-of wedding plan A
    Plan (A) concentrates primarily on the wedding rehearsal and ceremony management. 
  • Day-of wedding plan B
    Plan (B) includes the wedding rehearsal, ceremony and the reception
    management .
  • Day-of-wedding Ala carte
    Ala Carte services can be added to the plans A, or plan B, or to a package with both plan A&B as needed, such as: officiating minister, musicians, photographer, caterer, etc.

     

 Listed below are the specific duties included in plans A & B.

Plan A & B  - Two Weeks Prior to the Wedding
Plan B ONLY - One Week Prior to the Wedding
Plan A & B - Wedding Rehearsal
Plan A & B - Pre-Wedding Ceremony
Plan B ONLY - Prior to Reception
Plan B ONLY - Reception

 

Plan A & B

Two Weeks Prior to the Wedding

We will meet with the bride and, or groom to go over all the details of the wedding.  This includes a walk- through of the wedding ceremony itself, making sure all the components are mapped out, such as music, vows, rings, unity sand/candle, communion and more (where applicable), as well as the officiant’s responsibilities. Update the timeline for the day, after going over the vendor arrangements made by the bride and groom. Create or obtain from bride and groom the “must shoot” photo list.

 

Plan A & B

Wedding Rehearsal

Facilitate all the activities during the rehearsal. Coordinate with officiant on any last minute changes in the ceremony as discussed with the bride and groom, and choreograph the wedding process. Make sure all the parties involved in the ceremony know what their part is in the wedding, which includes when and where they need to be. Do a run through of ceremony, including placement of the wedding party and the parents in
the processional and recessional.

 

Plan A & B

Pre-Wedding Ceremony

At bride’s dressing location

  • Make sure hair and make-up stylists arrive on-time and instruct them as to where to set up equipment they have with them

  • Coordinate schedule with hair and make-up stylists and ensure that hair and make-up is completed in a timely fashion

  • Assist bride with putting on her wedding gown if needed

  • Touch bases with best man to make sure he has wedding rings, and the groom is getting dressed and on-time

  • Make sure wedding party flowers, i.e., bridal bouquet, bridesmaids flowers, groomsmen’s and father’s boutonnières arrive on time

  • Assist with pinning on of boutonnieres and corsages

  • Coordinate any food deliveries for bridal party, setting  up and clearing all meals

  • Make sure photographer arrives on time, is aware of venue photo guidelines, and has a “must shoot” list

  • Coordinate pre-wedding photos with bride, bridal party and immediate family

  • Assist photographer with “must shoot” list by call-out

  • Ensure that wedding party transportation arrives on time and everyone departs for ceremony on schedule

  • Maintain Wedding Planner Bridal Emergency Kit

    • Kit Includes such items as a sewing kit, stain sticks, Velcro strips, stapler, floral pins, hairspray, safety pins, super glue, scissors, Static Guard, door stops, deodorant, straws, Band-Aids, aspirin, glue gun, and many other things you may need on the wedding day

  • Update wedding party on any last minute details or changes

 

Plan A & B

 

Wedding Ceremony
 

  • Set up programs and other ceremony items i.e. guest book, unity candles/unity sand,  communion items,

  • Place reserved signs on any seats reserved for wedding party and bride and groom’s extended family

  • Make sure that ushers/groomsmen arrive on time and are ready to pass out programs and usher guests in

  • Instruct ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher with a quick usher 101 class

  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location and are distributed to appropriate individuals

  • Verify that ceremony musicians have arrived and direct them as to where to set up.

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what their cues will be

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony. Make sure he is aware of any last minute changes.

  • Coordinate with sound technician on the ceremony order and sound needs during the wedding. Make sure all needed microphones, sound equipment and musical instruments are set up and available for use and that all microphones have new batteries.

  • Ensure that the sound technician has mic’d up officiant and other participates as necessary.

  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony.

  • Verify that the appropriate person has the rings and any other participants in the ceremony have needed items, i.e., lighters for unity candles, coins, lasso, pillow, Bible, ring bearer pillow, flower girl baskets, etc.

  • Handle any emergencies that may arise

  • Line up the bridal party, parents, grandparents, and any sponsors for their entrances down the aisle

  • Cue ceremony musicians and sound technician when bridal party is ready to begin processional

  • Gather wedding party, family and friends for after ceremony photos. Make sure that photo with officiant if taken right away in case they must leave.

  • Ensure that the officiant signs the wedding license and mail it off to the county clerk

 

Plan B ONLY

One Week Prior to the Wedding

Contact all the vendors prior to the day of wedding and make sure they have a copy of the timeline. Confirm final details as it applies to them. Verify the wedding and reception venue location and give them directions if necessary.

Note:  The wedding planner is not responsible for any negotiations with the vendors at any time during the planning process. All plans need to be finalized prior to this point in time.

 

Plan B ONLY

Prior to Reception

 

  • Greet vendors and musicians and instruct them as to where to set up i.e. DJ, wedding band, florist, and caterer

  • Put escort cards in order

  • Touch bases with DJ or person announcing the activities of the reception to make sure they have the order of events

  • Make sure reception flowers/décor is set up according to flower order and are placed in the correct locations

  • Ensure that tent and lighting are set up properly and troubleshoot as needed

  • Meet with catering staff to discuss food timeline

  • Make sure guest book and pen, champagne flutes, cake cutting utensils are set up

  • Assist with setting up table numbers/names and menu cards

  • Assist with setting up amenities baskets, hand towels, candles etc. in bathrooms

 

 

Plan B ONLY

 

Reception

 

  • Ensure proper flow of cocktail hour food

  • Make sure dining tables are set up properly

  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

  • Assist guests in locating their escort cards and dining tables

  • Locate bride and groom after they arrive at reception venue and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

  • Cue band when the bride and groom are ready to be introduced, after the majority of guests have found their tables

  • Cue band, sound technician, photographer, and videographer and any other participants when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

  • Cue the best man and father of the bride shortly before they are to be announced for toasts

  • Alert catering staff to pour champagne just before the toasts

  • Make sure the timing of catering service is correct and people are being served promptly

  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by Wedding Coordinator at this time or any time during the wedding process)

  • Trouble shoot any problems that may arise during your reception

  • Will remain easily accessible through the entire event so any details can be attended to

  • Make sure favor table is set up towards the end of the evening

  • Assist in packing up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

  • Coordinate reception departure transportation for bride and groom

     

 

 

         Contact Us Today!

   Exceptional Event Coordinators
   330 Rayford Rd #94
   Spring, TX 77386
   Phone:
   832-559-0569
   E-mail:
   mel@eecoordinators.com

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